Canon image runner 2545i Guía de usuario

ENGPlease read this guide before operating this product.After you finish reading this guide, store it in a safe place for future reference. Sending an

ixIllustrations Used in This ManualThe machine illustrations used in this manual are those of the imageRUNNER 2545i with the following optional equipm

Adjusting the Density of Background Color3-17Specifying the Scan Settings3Adjusting the Density of Background ColorThis mode enables you to adjust the

Adjusting the Density of Background Color3-18Specifying the Scan Settings3NOTE• If the Send function (optional for the imageRUNNER 2545/2535/2530/2525

Adjusting the Density of Background Color3-19Specifying the Scan Settings36Press (Start) to start scanning your originals.To cancel scanning, press [

Specifying the File Format3-20Specifying the Scan Settings3Specifying the File FormatThe machine offers a variety of file formats you can select from

Specifying the File Format3-21Specifying the Scan Settings3<B&W>The following file formats are available when you scan originals in black-an

Specifying the File Format3-22Specifying the Scan Settings3● If you want to separate multiple images and send them as separate files, each of which co

Stamping Originals Which Have Already Been Scanned3-23Specifying the Scan Settings3Stamping Originals Which Have Already Been ScannedThe feeder direct

Stamping Originals Which Have Already Been Scanned3-24Specifying the Scan Settings34Press (Start) to start scanning your originals.To cancel scanning

CHAPTER4-14Specifying Destinations Easily and QuicklyThis chapter describes useful methods for specifying destinations when you send documents.Overvie

Overview of Methods for Specifying Destinations4-2Specifying Destinations Easily and Quickly4Overview of Methods for Specifying DestinationsThis machi

xAbbreviations Used in This ManualIn this manual, product names are abbreviated as follows:TrademarksAdobe and Adobe Acrobat are trademarks of Adobe S

Address Book4-3Specifying Destinations Easily and Quickly4Address BookThe Address Book is a feature used for storing addresses for the e-mail, I-fax,

Address Book4-4Specifying Destinations Easily and Quickly4● If you want to access from the Additional Functions screen:● If you want to access using t

Address Book4-5Specifying Destinations Easily and Quickly4❑ Press .❑ Press [Register New Address].2Press [Register New Add].3Press [E-mail].

Address Book4-6Specifying Destinations Easily and Quickly4NOTEFor instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the R

Address Book4-7Specifying Destinations Easily and Quickly4The e-mail address and register name you specified appear on the Register Address screen as

Address Book4-8Specifying Destinations Easily and Quickly4NOTEFor instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the R

Address Book4-9Specifying Destinations Easily and Quickly4The I-fax address and register name you specified appear on the Register Address screen as f

Address Book4-10Specifying Destinations Easily and Quickly4The following server protocols are available.The table below shows the system requirements

Address Book4-11Specifying Destinations Easily and Quickly4● If you use the on-screen keyboard:❑Press [Host Name].A host name is a name assigned to a

Address Book4-12Specifying Destinations Easily and Quickly4❑ Press [User].❑ Enter the user name (up to 24 characters) using the on-screen keyboard ➞ p

xiLegal NoticesCopyrightCopyright 2012 by Canon Inc. All rights reserved.No part of this publication may be reproduced or transmitted in any form or b

Address Book4-13Specifying Destinations Easily and Quickly4IMPORTANTIf Language Switch in Common Settings is set to ‘On’, the characters entered in [H

Address Book4-14Specifying Destinations Easily and Quickly4NOTE• If the Enter Network Password screen is displayed, enter your user name and network p

Address Book4-15Specifying Destinations Easily and Quickly4The file server address and register name you specified appear on the Register Address scre

Address Book4-16Specifying Destinations Easily and Quickly4IMPORTANTYou cannot insert a pause at the beginning of a number.2Press [Fax].3Enter the fax

Address Book4-17Specifying Destinations Easily and Quickly4NOTE• For instructions on how to enter characters, see Chapter 2, “Basic Operations,” in th

Address Book4-18Specifying Destinations Easily and Quickly4● If you want to specify [Sending Speed]:● If you want to specify [Long Distance]:❑Press [S

Address Book4-19Specifying Destinations Easily and Quickly4● If you want to specify [ECM TX]:❑Select the type of call ➞ press [OK].❑ Press [ECM TX].❑

Address Book4-20Specifying Destinations Easily and Quickly4NOTEThe first character of the register name is used for sorting the address list when you

Address Book4-21Specifying Destinations Easily and Quickly4The fax address and register name you specified appear on the Register Address screen as fo

Address Book4-22Specifying Destinations Easily and Quickly4NOTE• To cancel a selected destination, select the destination again to clear the check mar

xiiSuper G3Super G3 is a phrase used to describe the new generation of fax machines that use ITU-T V.34 standard 33.6 Kbps* modems. Super G3 High Spee

Address Book4-23Specifying Destinations Easily and Quickly4NOTE• For instructions on how to enter characters, see Chapter 2, “Basic Operations,” in th

Address Book4-24Specifying Destinations Easily and Quickly4The number of destinations registered in the group address and register name you specified

Address Book4-25Specifying Destinations Easily and Quickly4The following keys on the screen are also available as necessary:NOTE• If the register name

Address Book4-26Specifying Destinations Easily and Quickly4● If you want to check the selected destination:3Press [OK].The selected destination appear

Address Book4-27Specifying Destinations Easily and Quickly4● If you want to delete the selected destination:4Specify the scan settings, send settings,

Address Book4-28Specifying Destinations Easily and Quickly4The following keys on the screen are also available as necessary:NOTE• If the register name

Address Book4-29Specifying Destinations Easily and Quickly43Change or delete the registered information of the selected destination.● If you want to c

Address Book4-30Specifying Destinations Easily and Quickly44Press (Reset) to return to the top screen.

One-Touch Buttons4-31Specifying Destinations Easily and Quickly4One-Touch ButtonsThe one-touch button feature is used for storing addresses for the e-

One-Touch Buttons4-32Specifying Destinations Easily and Quickly4● If you want to access from the Additional Functions screen:● If you want to access u

CHAPTER1-11Introduction to Send and Fax FunctionsThis chapter describes information you should know before using Send and Fax functions and provides a

One-Touch Buttons4-33Specifying Destinations Easily and Quickly4● If you want to access using the Register key on the Address Book screen:❑Press .❑ Pr

One-Touch Buttons4-34Specifying Destinations Easily and Quickly4NOTE• One-touch buttons that already have destinations stored in them are displayed wi

One-Touch Buttons4-35Specifying Destinations Easily and Quickly47Press (Reset) to return to the top screen.Using the One-Touch ButtonsFollow this pro

One-Touch Buttons4-36Specifying Destinations Easily and Quickly4NOTE• You can select multiple one-touch buttons.• To cancel the selected one-touch but

One-Touch Buttons4-37Specifying Destinations Easily and Quickly4● If you want to delete the selected destination:❑Press [Erase].For help, see step 3 i

One-Touch Buttons4-38Specifying Destinations Easily and Quickly4NOTE• One-touch buttons that already have destinations stored in them are displayed wi

One-Touch Buttons4-39Specifying Destinations Easily and Quickly44Press (Reset) to return to the top screen.❑ Press [Yes].The message <Erased.>

Favorites Buttons4-40Specifying Destinations Easily and Quickly4Favorites ButtonsYou can register the frequently used scan settings, send settings, an

Favorites Buttons4-41Specifying Destinations Easily and Quickly42Display the Register Favorites Button screen.You can access this screen from the Addi

Favorites Buttons4-42Specifying Destinations Easily and Quickly4● If you want to access using the Register key on the Favorites Buttons screen:❑Press

Overview of Send and Fax Functions1-2Introduction to Send and Fax Functions1Overview of Send and Fax FunctionsThis machine enables you to scan documen

Favorites Buttons4-43Specifying Destinations Easily and Quickly4NOTE• Favorites buttons that already have settings stored in them are displayed with a

Favorites Buttons4-44Specifying Destinations Easily and Quickly4NOTEFor instructions on how to enter characters, see Chapter 2, “Basic Operations,” in

Favorites Buttons4-45Specifying Destinations Easily and Quickly411Press (Reset) to return to the top screen.Using the Favorites ButtonsFollow this pr

Favorites Buttons4-46Specifying Destinations Easily and Quickly4NOTE• You can manually change the recalled settings and destinations before you send y

Favorites Buttons4-47Specifying Destinations Easily and Quickly41Display the Register Favorites Button screen.You can access this screen from the Addi

Favorites Buttons4-48Specifying Destinations Easily and Quickly4● If you want to access using the Register key on the Favorites Buttons screen:❑Press

Favorites Buttons4-49Specifying Destinations Easily and Quickly43Change or delete the registered information of the selected favorites button.● If you

Favorites Buttons4-50Specifying Destinations Easily and Quickly44Press (Reset) to return to the top screen.❑ Press [Yes].The message <Erased.>

Job Recall4-51Specifying Destinations Easily and Quickly4Job RecallYou can recall the last three destinations, scan settings, and send settings which

Job Recall4-52Specifying Destinations Easily and Quickly4NOTEThe destinations you can specify may vary depending on the settings under <Send Restri

Overview of Send and Fax Functions1-3Introduction to Send and Fax Functions1NOTEYou can send/receive e-mails and I-faxes securely using SSL-encrypted

Job Recall4-53Specifying Destinations Easily and Quickly4• If the settings under <When Sending File to Address Registered in Address Book> are c

LDAP Server4-54Specifying Destinations Easily and Quickly4LDAP ServerYou can specify e-mail addresses and fax numbers by searching the directory listi

LDAP Server4-55Specifying Destinations Easily and Quickly4Specifying Addresses via an LDAP ServerFollow this procedure to specify the destinations via

LDAP Server4-56Specifying Destinations Easily and Quickly4● To use Simple Search:● To use Detailed Search:❑Select [Name], [E-mail], or [Fax].❑ Enter t

LDAP Server4-57Specifying Destinations Easily and Quickly4For example, if cn(common name)=user1, ou(organization unit)=salesdept, o(organization)=cano

LDAP Server4-58Specifying Destinations Easily and Quickly4❑ Press the search condition drop-down list ➞ select the desired search condition.[contains]

LDAP Server4-59Specifying Destinations Easily and Quickly4To edit the search criteria, select the search criterion that you want to edit ➞ press [Edit

LDAP Server4-60Specifying Destinations Easily and Quickly4NOTE• You can specify up to four different search criteria at a time.• If you specify three

LDAP Server4-61Specifying Destinations Easily and Quickly4NOTE• To cancel a selected destination, select the destination again to clear the check mark

LDAP Server4-62Specifying Destinations Easily and Quickly4Registering in the Address Book1Display the Register Address screen ➞ press [Register New Ad

Overview of Send and Fax Functions1-4Introduction to Send and Fax Functions1Keys and FunctionsWhenever using Send and Fax functions, you need to press

LDAP Server4-63Specifying Destinations Easily and Quickly4• The destinations you can specify may vary depending on the settings under <Send Restric

LDAP Server4-64Specifying Destinations Easily and Quickly4● If multiple destinations are selected:The address and register name you specified appear o

LDAP Server4-65Specifying Destinations Easily and Quickly4Registering in the One-Touch Button1Display the Register One-touch Button screen ➞ press [Re

LDAP Server4-66Specifying Destinations Easily and Quickly4NOTE• For instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the

LDAP Server4-67Specifying Destinations Easily and Quickly410Press (Reset) to return to the top screen.8Enter the one-touch button name (up to 12 char

LDAP Server4-68Specifying Destinations Easily and Quickly4

CHAPTER5-15Receiving DocumentsThis chapter describes the procedure for receiving documents, as well as some additional reception features.Basic Receiv

Basic Receiving Methods5-2Receiving Documents5Basic Receiving MethodsThe types of documents the machine receives are I-fax and fax documents. When the

Basic Receiving Methods5-3Receiving Documents52When document reception is complete, the Processing/Data indicator on the control panel maintains a ste

Basic Receiving Methods5-4Receiving Documents5Receiving I-Fax Documents ManuallyThe machine regularly checks for the arrival of an I-fax. However, you

Overview of Send and Fax Functions1-5Introduction to Send and Fax Functions1 If only the Super G3 Fax Board-AG1 is attached to the machine If Author

Basic Receiving Methods5-5Receiving Documents5NOTETo be able to use [Check RX I-Fax Job], you must first set the POP (Post Office Protocol) settings i

Advanced Receiving Methods5-6Receiving Documents5Advanced Receiving MethodsThis section provides an overview of some additional features for receiving

Advanced Receiving Methods5-7Receiving Documents5Receiving Documents in Memory without Printing Out (Memory Lock)Normally a document is printed as soo

Available Paper Sizes5-8Receiving Documents5Available Paper SizesWhen received documents are printed, they are printed from the paper drawer that has

Canceling Receiving Fax Documents5-9Receiving Documents5Canceling Receiving Fax DocumentsFollow the procedure below to cancel a fax reception in progr

Canceling Receiving Fax Documents5-10Receiving Documents57Press (Reset) to return to the top screen.4Press [RX Job Status].5Select the job you want t

CHAPTER6-16Checking/Changing the Status of Documents in MemoryThis chapter describes how to check and change the status of documents in memory.Checkin

Checking/Deleting Documents Being Sent or Waiting To Be Sent6-2Checking/Changing the Status of Documents in Memory6Checking/Deleting Documents Being S

Checking/Deleting Documents Being Sent or Waiting To Be Sent6-3Checking/Changing the Status of Documents in Memory6NOTEUp to 70 jobs can be displayed.

Checking/Deleting Documents Being Sent or Waiting To Be Sent6-4Checking/Changing the Status of Documents in Memory6IMPORTANTIf a job is in the process

Overview of Send and Fax Functions1-6Introduction to Send and Fax Functions1The names and functions of the keys on the top screen (Send) are described

Checking/Deleting Documents Being Sent or Waiting To Be Sent6-5Checking/Changing the Status of Documents in Memory6NOTEUp to 70 jobs can be displayed.

Checking/Deleting Documents Being Sent or Waiting To Be Sent6-6Checking/Changing the Status of Documents in Memory6● If you want to delete the selecte

Checking/Deleting Fax Documents Being Received or Waiting To Be Printed6-7Checking/Changing the Status of Documents in Memory6Checking/Deleting Fax Do

Checking/Deleting Fax Documents Being Received or Waiting To Be Printed6-8Checking/Changing the Status of Documents in Memory6● If you want to delete

Checking/Printing Communication Log6-9Checking/Changing the Status of Documents in Memory6Checking/Printing Communication LogThis section describes ho

Checking/Printing Communication Log6-10Checking/Changing the Status of Documents in Memory6NOTEUp to 128 jobs can be displayed. When the number of job

Checking/Printing Communication Log6-11Checking/Changing the Status of Documents in Memory6● If you want to print a list of transaction results:5Press

Checking/Printing Communication Log6-12Checking/Changing the Status of Documents in Memory6NOTEUp to 45 jobs can be displayed. When the number of jobs

Checking/Printing Communication Log6-13Checking/Changing the Status of Documents in Memory6● If you want to print a list of transaction results:5Press

Checking/Changing the Status of Documents Received in Memory6-14Checking/Changing the Status of Documents in Memory6Checking/Changing the Status of Do

imageRUNNER2545i/25452535i/25352530i/25302525i/25252520i/2520Sending and FacsimileGuide

Overview of Send and Fax Functions1-7Introduction to Send and Fax Functions1➞ See “Using the Address Book,” on p. 4-24.Press to select a destination f

Checking/Changing the Status of Documents Received in Memory6-15Checking/Changing the Status of Documents in Memory6● If you want to forward the selec

Checking/Changing the Status of Documents Received in Memory6-16Checking/Changing the Status of Documents in Memory6NOTE• For instructions on how to u

Checking/Changing the Status of Documents Received in Memory6-17Checking/Changing the Status of Documents in Memory66Press (Reset) to return to the t

Checking/Changing the Status of Documents Received in Memory6-18Checking/Changing the Status of Documents in Memory6● If you want to forward the selec

Checking/Changing the Status of Documents Received in Memory6-19Checking/Changing the Status of Documents in Memory6● If you want to delete the select

Checking/Changing the Status of Documents with Forwarding Errors6-20Checking/Changing the Status of Documents in Memory6Checking/Changing the Status o

Checking/Changing the Status of Documents with Forwarding Errors6-21Checking/Changing the Status of Documents in Memory6● If you want to delete the se

Checking/Changing the Status of Documents with Forwarding Errors6-22Checking/Changing the Status of Documents in Memory6● If you want to print the sel

Checking/Changing the Status of Documents with Forwarding Errors6-23Checking/Changing the Status of Documents in Memory6● If you want to forward the s

Checking/Changing the Status of Documents with Forwarding Errors6-24Checking/Changing the Status of Documents in Memory61Press [System Monitor] ➞ [Fax

Before Using Send and Fax Functions1-8Introduction to Send and Fax Functions1Before Using Send and Fax FunctionsThe actions you need to take before us

Checking/Changing the Status of Documents with Forwarding Errors6-25Checking/Changing the Status of Documents in Memory6● If you want to delete the se

Checking/Changing the Status of Documents with Forwarding Errors6-26Checking/Changing the Status of Documents in Memory6● If you want to forward the s

Checking/Changing the Status of Documents with Forwarding Errors6-27Checking/Changing the Status of Documents in Memory65Press (Reset) to return to t

Checking/Changing the Status of Documents with Forwarding Errors6-28Checking/Changing the Status of Documents in Memory6

CHAPTER7-17Customizing the Machine’s SettingsThis chapter describes how to store and change the default settings of the transmission/reception feature

Transmission Related Items7-2Customizing the Machine’s Settings7Transmission Related ItemsThis section describes the transmission features that can be

Transmission Related Items7-3Customizing the Machine’s Settings73Press [TX Settings] under <Common Settings>.4Press [Data Compression Ratio].5Se

Transmission Related Items7-4Customizing the Machine’s Settings7NOTEIf [PDF (Compact)], [PDF (Compact+OCR)], or [JPEG] is selected as the file format,

Transmission Related Items7-5Customizing the Machine’s Settings74Press (Reset) to return to the top screen.Registering Frequently Used Scan Settings

Transmission Related Items7-6Customizing the Machine’s Settings7Registering the Standard Send SettingsFollow this procedure to change and register the

Before Using Send and Fax Functions1-9Introduction to Send and Fax Functions1• Destination Name- If you use the Address Book to specify the destinatio

Transmission Related Items7-7Customizing the Machine’s Settings7IMPORTANT• [Finished Stamp] is available only when the following options are attached

Transmission Related Items7-8Customizing the Machine’s Settings7NOTEIf you set Document Size to anything but ‘Auto,’ [Finished Stamp] is grayed out.5P

Transmission Related Items7-9Customizing the Machine’s Settings75Press (Reset) to return to the top screen.Printing Sender Information on a Sent Docu

Transmission Related Items7-10Customizing the Machine’s Settings7● If you select [On] with the optional Super G3 Fax Board-AG1 not attached to the mac

Transmission Related Items7-11Customizing the Machine’s Settings7● If you select [On] with the optional Super G3 Fax Board-AG1 attached to the machine

Transmission Related Items7-12Customizing the Machine’s Settings7❑ Specify each setting ➞ press [OK].<Printing Position>[Inside]: The Terminal I

Transmission Related Items7-13Customizing the Machine’s Settings7● If you select [Off]:4Press (Reset) to return to the top screen.Specifying the Gamm

Transmission Related Items7-14Customizing the Machine’s Settings7* The word “solid” indicates that if you adjust the exposure to a darker setting when

Transmission Related Items7-15Customizing the Machine’s Settings7Adjusting the Contrast (Sharpness)This mode enables you to scan original images with

Transmission Related Items7-16Customizing the Machine’s Settings74Press (Reset) to return to the top screen.3Press [Low] or [High] to adjust the shar

Before Using Send and Fax Functions1-10Introduction to Send and Fax Functions12Press [Communications Settings].3Press [User Settings] under <Fax Se

Transmission Related Items7-17Customizing the Machine’s Settings7Adjusting the Image Quality of PDF (Compact)If [PDF (Compact)] or [PDF (Compact+OCR)]

Transmission Related Items7-18Customizing the Machine’s Settings7NOTE• The setting made for <Image Level in Text/Photo or Photo Mode> or <Ima

Transmission Related Items7-19Customizing the Machine’s Settings74Press (Reset) to return to the top screen.Color TX Scan SettingsYou can set the pri

Transmission Related Items7-20Customizing the Machine’s Settings74Press (Reset) to return to the top screen.2Press [▼] or [▲] until [Color TX Scan Se

Transmission Related Items7-21Customizing the Machine’s Settings7Specifying What to Display on the Screen for a Send OperationThis mode enables you to

Transmission Related Items7-22Customizing the Machine’s Settings74Press (Reset) to return to the top screen.Restoring the TX Settings to Their Defaul

Transmission Related Items7-23Customizing the Machine’s Settings74Press (Reset) to return to the top screen.Sending with Error Correction Mode (ECM T

Transmission Related Items7-24Customizing the Machine’s Settings72Press [Communications Settings].3Press [TX Settings] under <Fax Settings>.4Pre

Transmission Related Items7-25Customizing the Machine’s Settings76Press (Reset) to return to the top screen.Adjusting the Pause TimeSome overseas dia

Transmission Related Items7-26Customizing the Machine’s Settings74Press (Reset) to return to the top screen.Redialing Automatically When the Line Is

Before Using Send and Fax Functions1-11Introduction to Send and Fax Functions16Press (Reset) to return to the top screen.Registering Your Machine’s F

Transmission Related Items7-27Customizing the Machine’s Settings71Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under <

Transmission Related Items7-28Customizing the Machine’s Settings7❑ Press [Redial Times].❑ Press [-] or [+] to set the number of redial times ➞ press [

Transmission Related Items7-29Customizing the Machine’s Settings7● If you select [Off]:4Press (Reset) to return to the top screen.❑ Press [TX Error R

Transmission Related Items7-30Customizing the Machine’s Settings7Checking the Dial Tone Before SendingYou can set whether to check for the dial tone b

Transmission Related Items7-31Customizing the Machine’s Settings7TX RotationThe TX Rotation function automatically corrects the orientation of the doc

Reception Related Items7-32Customizing the Machine’s Settings7Reception Related ItemsThis section describes the reception features that can be customi

Reception Related Items7-33Customizing the Machine’s Settings76Press (Reset) to return to the top screen.3Press [RX Settings] under <Common Settin

Reception Related Items7-34Customizing the Machine’s Settings7Specifying the Methods for Printing Received Documents (Paper Drawer Selection)You can s

Reception Related Items7-35Customizing the Machine’s Settings7 Switch DThe image is printed on paper that is larger in size than the received documen

Reception Related Items7-36Customizing the Machine’s Settings74Press (Reset) to return to the top screen.Reducing a Received DocumentYou can set the

Before Using Send and Fax Functions1-12Introduction to Send and Fax Functions1In this step the following keys are also available as necessary.NOTEIf y

Reception Related Items7-37Customizing the Machine’s Settings7● If you select [On]:<RX Reduction>:<Reduce %>:If you selected [Fix. Red.],

Reception Related Items7-38Customizing the Machine’s Settings7● If you select [Off]:IMPORTANT• If you press [Off], the received document is not automa

Reception Related Items7-39Customizing the Machine’s Settings71Press (Additional Functions) ➞ [Communications Settings] ➞ [RX Settings] under <Co

Reception Related Items7-40Customizing the Machine’s Settings7Specifying the Gamma Value for Receiving Color DocumentsYou can set the gamma value to u

Reception Related Items7-41Customizing the Machine’s Settings7Receiving with Error Correction Mode (ECM Reception)You can receive incoming documents u

Reception Related Items7-42Customizing the Machine’s Settings76Press (Reset) to return to the top screen.3Press [RX Settings] under <Fax Settings&

Reception Related Items7-43Customizing the Machine’s Settings7Rejecting Incoming Faxes from the Unidentified SendersThis function enables you to rejec

Reception Related Items7-44Customizing the Machine’s Settings7

CHAPTER8-18Printing Communication Reports and ListsThis chapter describes communication reports and lists and how to print them.Overview of Reports an

Overview of Reports and Lists8-2Printing Communication Reports and Lists8Overview of Reports and ListsThis section provides a summary of reports and l

Before Using Send and Fax Functions1-13Introduction to Send and Fax Functions1NOTE• You can register only one unit name.• If User ID Management is set

Overview of Reports and Lists8-3Printing Communication Reports and Lists8When a sequential broadcast transmission is performed, a Multi TX/RX Report i

Overview of Reports and Lists8-4Printing Communication Reports and Lists8 Activity ReportThe Activity Report enables you to check the results of all

Overview of Reports and Lists8-5Printing Communication Reports and Lists8 RX ReportThe RX Report enables you to check whether the documents were sent

Overview of Reports and Lists8-6Printing Communication Reports and Lists8 Fax Activity ReportThe Fax Activity Report enables you to check the results

Overview of Reports and Lists8-7Printing Communication Reports and Lists8 Address Book ListThe Address Book List enables you to check the contents of

Overview of Reports and Lists8-8Printing Communication Reports and Lists8 User’s Data ListThe User’s Data List prints out the settings made from the

Printing Communication Reports8-9Printing Communication Reports and Lists8Printing Communication ReportsThis section describes how to print the follow

Printing Communication Reports8-10Printing Communication Reports and Lists83Press [Settings].4Press [TX Report].5Select [On], [For Error Only], or [Of

Printing Communication Reports8-11Printing Communication Reports and Lists8● If you select [On] or [For Error Only]:● If you select [Off]:NOTE• Even i

Printing Communication Reports8-12Printing Communication Reports and Lists8Activity ReportFollow this procedure to set Activity Reports to print autom

Before Using Send and Fax Functions1-14Introduction to Send and Fax Functions1NOTE• For instructions on how to enter characters, see Chapter 2, “Basic

Printing Communication Reports8-13Printing Communication Reports and Lists8<Auto Print>:<Send/Receive Separate>:<Daily Activity Report

Printing Communication Reports8-14Printing Communication Reports and Lists84Press (Reset) to return to the top screen.Fax Activity ReportFollow this

Printing Communication Reports8-15Printing Communication Reports and Lists81Press (Additional Functions) ➞ [Report Settings] ➞ [Settings].For help,

Printing Communication Reports8-16Printing Communication Reports and Lists8<Daily Activity Report Time>:NOTEIf Job Log Display in System Setting

Printing Address Book List8-17Printing Communication Reports and Lists8Printing Address Book ListFollow this procedure to print the Address Book List.

Printing Address Book List8-18Printing Communication Reports and Lists86Press (Reset) to return to the top screen.4Select [One-touch Buttons] or [Add

CHAPTER9-19TroubleshootingThis chapter describes how to identify and solve problems you may face when operating the machine.Identifying and Isolating

Identifying and Isolating Problems9-2Troubleshooting9Identifying and Isolating ProblemsYou may experience problems while operating the machine. Take a

Identifying and Isolating Problems9-3Troubleshooting9Cause 2 If you are sending to a file server, the user and password settings are incorrect.Remedy

Identifying and Isolating Problems9-4Troubleshooting9Transmissions are slow.Cause 1 Documents are sent at a high resolution.Remedy It is recommended t

CHAPTER2-12Sending DocumentsThis chapter describes the procedure for sending documents, as well as some additional transmission features.Basic Sending

Identifying and Isolating Problems9-5Troubleshooting9The quality of printed documents is uneven.Cause The platen glass of the sender’s machine is dirt

Self-diagnostic Display9-6Troubleshooting9Self-diagnostic DisplayThe machine displays simple messages and codes that help you understand what is happe

Self-diagnostic Display9-7Troubleshooting9Remedy 4 If <Login Information> is set to ‘Use (security authent.)’ for the LDAP server, check whether

Self-diagnostic Display9-8Troubleshooting9Check the user name and password or check settings.Cause 1 The user name, password, or server name for acces

Self-diagnostic Display9-9Troubleshooting9Search condition includes characters that cannot be used with the selected server.Cause 1 “\” is used in the

Self-diagnostic Display9-10Troubleshooting9Remedy 2 Disable SSL-encryption for communications with the POP server by setting <Allow SSL (POP)> i

Self-diagnostic Display9-11Troubleshooting9Remedy 2 Disable data transmissions using SSL encryption by setting <Allow SSL (SMTP Send)> in the E-

Self-diagnostic Display9-12Troubleshooting9Remedy 2 Make sure that an e-mail address attribute is registered on an authentication server.Cause 2 You t

Self-diagnostic Display9-13Troubleshooting9# 0009Cause 1 There is no paper.Remedy Load paper. (See Chapter 5, “Routine Maintenance,” in the Reference

Self-diagnostic Display9-14Troubleshooting9# 0022Cause Documents could not be forwarded to the specified destination because there is insufficient mem

Basic Sending Methods2-2Sending Documents2Basic Sending MethodsThis section describes the basic procedures for sending documents via e-mail, I-fax, an

Self-diagnostic Display9-15Troubleshooting9# 0403Cause The job failed because a file with the same name already exists. Generally, if a file with the

Self-diagnostic Display9-16Troubleshooting9# 0408Cause 1 The transfer of data has failed because the USB memory media device was pulled out during the

Self-diagnostic Display9-17Troubleshooting9Cause 2 The network is down (the server is unable to connect to the network or was disconnected).Remedy Che

Self-diagnostic Display9-18Troubleshooting9Cause 3 When the machine was turned ON, an IP address was not assigned to the machine by the DHCP, RARP, or

Self-diagnostic Display9-19Troubleshooting9# 0804Cause You do not have permission to access the folder.Remedy Check that the user name and password yo

Self-diagnostic Display9-20Troubleshooting9# 0810Cause 1 A POP server connection error occurred while receiving an I-fax.Remedy 1 Check that POP Serve

Self-diagnostic Display9-21Troubleshooting9# 0819Cause You have received data that cannot be processed (MIME information is incorrect).Remedy Check th

Self-diagnostic Display9-22Troubleshooting9# 0839Cause The user name or password for the SMTP Authentication is incorrect.Remedy Check that User and P

Self-diagnostic Display9-23Troubleshooting9Remedy 3 Disable POP before SMTP by setting <POP Authentication before Send> in the E-mail/I-Fax sett

Self-diagnostic Display9-24Troubleshooting9

Manuals for the MachineThe manuals for this machine are organized as shown below. Please refer to them for detailed information. Some manuals may not

Basic Sending Methods2-3Sending Documents2NOTEFor instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the Reference Guide.2

CHAPTER10-110AppendixThis chapter includes tables describing the Address Book Settings, Communications Settings, and Report Settings in the Additional

Additional Functions Settings Table10-2Appendix10Additional Functions Settings TableThe tables below list the Address Book Settings, Communications Se

Additional Functions Settings Table10-3Appendix10 Communications Settings ContinuedItem SettingsApplicable PagePDF (Compact) Image QualityImage Level

Additional Functions Settings Table10-4Appendix10 Communications Settings Continued Report SettingsItem SettingsApplicable PageAuto RedialOnRedial T

Additional Functions Settings Table10-5Appendix10 Address Book SettingsItem SettingsApplicable PageRegister Address Register New Add, Edit, Erase p.

Specifications10-6Appendix10SpecificationsSpecifications are subject to change without notice due to product improvement or future releases.Send Funct

Specifications10-7Appendix10 E-Mail and I-Fax Features*1*1 Only the B&W mode is available for sending and receiving I-fax documents.*2 Sent as A4

Specifications10-8Appendix10Fax Function*1 Sent as A4.*2 Pels stands for picture elements (pixels).Item SpecificationsTelephone Line Used/Number of Li

Glossary10-9Appendix10GlossaryAActivity ReportA record listing all documents that have been sent and received.ADFAutomatic Document Feeder. Originals

Glossary10-10Appendix10DDelayed SendAlso called “Delayed TX.” You can set a time for a document to be sent, and you do not have to be present when the

Basic Sending Methods2-4Sending Documents2● If you want to check or change the specified destination:● If you want to delete the specified destination

Glossary10-11Appendix10FFile formatsFile formats are used to save image data. This machine supports six different file formats: TIFF, PDF, PDF (OCR),

Glossary10-12Appendix10JJBIGJoint Bi-level Image Experts Group. An experts group file specification that defines a standard for compressing (reducing

Glossary10-13Appendix10OOne-Touch ButtonsOne-Touch buttons enable you to specify a destination and send a document, all at the push of one key. You ca

Glossary10-14Appendix10PDF (OCR)A file format that performs OCR (Optical Character Recognition) processing on a scanned document. This process extract

Glossary10-15Appendix10SMBServer Message Block. A protocol that provides file and printer sharing over a network for Windows computers.SMTPSimple Mail

Glossary10-16Appendix10Transmission TimeA fax transmission consists of three stages: the machine sending the fax connects with the machine receiving i

Index10-17Appendix10IndexAActivity Report, 8-4, 8-12, 10-9Address BookAbout the Address Book, 4-3Editing/deleting addresses, 4-27Printing the Address

Index10-18Appendix10FFavorites ButtonsAbout the Favorites Buttons, 4-40Editing/deleting, 4-46Registering, 4-40Using, 4-45Favorites Buttons key, 1-7Fax

Index10-19Appendix10RRecall key, 1-6Receiving documentsAdvanced receiving methods, 5-6Available paper sizes, 5-8Basic receiving methods, 5-2Checking/c

Index10-20Appendix10UUser’s Data List, 8-8

Basic Sending Methods2-5Sending Documents2The settings listed below can be specified to suit your needs. Documents can be sent to the specified destin

Index10-2110

CANON INC.30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, JapanCANON U.S.A., INC.One Canon Plaza, Lake Success, NY 11042, U.S.A.CANON CANADA INC.6

Basic Sending Methods2-6Sending Documents2NOTE• [Delayed Send] and [Stamp] also can be specified as necessary. For more information, see “Specifying t

Basic Sending Methods2-7Sending Documents28Press (Start) to start scanning your originals.To cancel scanning, press [Cancel] or (Stop).If the origi

Basic Sending Methods2-8Sending Documents21Press (SEND) ➞ place your originals.NOTE• For instructions on how to place your originals, see Chapter 2,

Basic Sending Methods2-9Sending Documents2● If you want to check or change the specified destination:❑Press [Details] ➞ check or change the destinatio

Basic Sending Methods2-10Sending Documents2The settings listed below can be specified to suit your needs. Documents can be sent to the specified desti

Basic Sending Methods2-11Sending Documents2- If you set <Add user name to Send Document Name> in User ID Management to ‘On’:The user ID entered

Basic Sending Methods2-12Sending Documents21Press (SEND) ➞ place your originals.NOTE• For instructions on how to place your originals, see Chapter 2,

How This Manual Is OrganizedIntroduction to Send and Fax FunctionsSending DocumentsSpecifying the Scan SettingsSpecifying Destinations Easily and Quic

Basic Sending Methods2-13Sending Documents2The table below shows the system requirements for the server that is compatible with IPv6.4Specify a file s

Basic Sending Methods2-14Sending Documents2● If you use the on-screen keyboard:❑Press [Host Name].A host name is a name assigned to a host computer th

Basic Sending Methods2-15Sending Documents2❑ Press [User].❑ Enter the user name (up to 24 characters) using the on-screen keyboard ➞ press [OK].❑ Pres

Basic Sending Methods2-16Sending Documents2IMPORTANTIf Language Switch in Common Settings is set to ‘On’, the characters entered in [Host Name] and [F

Basic Sending Methods2-17Sending Documents2NOTE• If the Enter Network Password screen is displayed, enter your user name and network password ➞ press

Basic Sending Methods2-18Sending Documents2The settings listed below can be specified to suit your needs. Documents can be sent to the specified desti

Basic Sending Methods2-19Sending Documents2NOTE• [Delayed Send] and [Stamp] also can be specified as necessary. For more information, see “Specifying

Basic Sending Methods2-20Sending Documents2IMPORTANT• The machine automatically detects the size of the original when scanning it. For the size of the

Basic Sending Methods2-21Sending Documents21Press (SEND) ➞ place your originals.IMPORTANTYou can only send one page at a time when you place your ori

Basic Sending Methods2-22Sending Documents24Press [New Address] ➞ [Memory Media].NOTE[Memory Media] is displayed only if Use Scan to Memory Media in

ivContentsPreface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viiiHow to Use Thi

Basic Sending Methods2-23Sending Documents2The setting listed below can be specified to suit your needs. Documents can be sent to the specified destin

Basic Sending Methods2-24Sending Documents29Press (Start) to start scanning your originals.To cancel scanning, press [Cancel] or (Stop).The scanned

Basic Sending Methods2-25Sending Documents2NOTE• The memory can hold a total of approximately 1,000 pages for sent and received documents.• If the mem

Basic Sending Methods2-26Sending Documents2IMPORTANTYou cannot insert a pause at the beginning of a number.NOTE• For instructions on how to enter char

Basic Sending Methods2-27Sending Documents2● If you want to delete the specified destination:❑Press [Erase].For help, see step 4 in “Sending an E-Mail

Basic Sending Methods2-28Sending Documents2Direct SendingThe following describes the flow of sending faxes using the Direct Sending mode.IMPORTANT• Yo

Basic Sending Methods2-29Sending Documents2In this step, the keys listed below are also available as needed.IMPORTANTYou cannot insert a pause at the

Basic Sending Methods2-30Sending Documents2● If you want to check or change the specified destination:❑Press [Details] ➞ check or change the destinati

Basic Sending Methods2-31Sending Documents2IMPORTANT• The machine automatically detects the size of the original when scanning it. For the size of the

Basic Sending Methods2-32Sending Documents22Press [New Address] ➞ [Fax].NOTEIf Fax Send is set to ‘Do not allow’, [Fax] is not displayed. (See Chapter

vAdvanced Sending Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34Authenticating Users Before Sending Documen

Basic Sending Methods2-33Sending Documents2In this step, the keys listed below are also available as needed.NOTE• For instructions on how to enter cha

Advanced Sending Methods2-34Sending Documents2Advanced Sending MethodsThis section describes some additional features for sending documents.Authentica

Advanced Sending Methods2-35Sending Documents2 What you can do with Authorized SendIn addition to authenticating users, Authorized Send enables you t

Advanced Sending Methods2-36Sending Documents2NOTEFor instructions on how to enter characters, see Chapter 2, “Basic Operations,” in the Reference Gui

Advanced Sending Methods2-37Sending Documents27Specify the destination, scan settings, send settings, and press (Start) to send documents.NOTEFor th

Advanced Sending Methods2-38Sending Documents2IMPORTANT• If [Display confirm screen when logged out] is selected on the Send Function Authentication S

Advanced Sending Methods2-39Sending Documents24Specify the scan settings, send settings, and press (Start) to send documents.NOTE• For the basic proc

Advanced Sending Methods2-40Sending Documents2IMPORTANT• To specify your folder as destination, make sure of the following:- [Allow] or [Only allow se

Advanced Sending Methods2-41Sending Documents24Specify the scan settings, send settings, and press (Start) to send documents.NOTEFor the basic proced

Advanced Sending Methods2-42Sending Documents2In this step, the key listed below is also available as needed.NOTEThe Address Book (p. 4-24) and Job Re

viJob Recall. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-51LDAP Server . . . . . . . .

Advanced Sending Methods2-43Sending Documents2Specifying the Time to Start Sending (Delayed Send)The Delayed Send mode enables you to store a send job

Advanced Sending Methods2-44Sending Documents2• If multiple send jobs reach their delayed send time simultaneously, documents are sent in the followin

Advanced Sending Methods2-45Sending Documents2Enter all four digits of the time (including zeros), using 24-hour notation.Examples:If you set a time e

Advanced Sending Methods2-46Sending Documents2NOTEIf you make a mistake when entering the send time, press (Clear) to clear your entry ➞ enter anoth

Advanced Sending Methods2-47Sending Documents2• When Restrict Sequential Broadcast in Restrict the Send Function is set to ‘Prohibit Broadcast’, you c

Advanced Sending Methods2-48Sending Documents2NOTE• To cancel a selected destination, select the destination again to clear the check mark.• For instr

Advanced Sending Methods2-49Sending Documents25Press (Start) to start scanning your originals.To cancel scanning, press [Cancel] or (Stop).If the o

Advanced Sending Methods2-50Sending Documents2Calling from an ExtensionWhen calling an outside line from an extension, the outside line access number

Advanced Sending Methods2-51Sending Documents2NOTE• The pause time differs in length, depending on whether it is entered in the middle or at the end o

Advanced Sending Methods2-52Sending Documents2● If you want to check or change the specified destination:❑Press [Details] ➞ check or change the destin

viiAdjusting the Image Quality of PDF (Compact). . . . . . . . . . . . . . . . . . . . . . . 7-17Specifying the Settings for Sending PDF (OCR) . . . .

Advanced Sending Methods2-53Sending Documents21Press (SEND) ➞ place your originals.NOTEFor instructions on how to place your originals, see Chapter 2

Advanced Sending Methods2-54Sending Documents2NOTE• The pause time differs in length, depending on whether it is entered in the middle or at the end o

Advanced Sending Methods2-55Sending Documents2● If you want to check or change the specified destination:❑Press [Details] ➞ check or change the destin

Canceling Sending Documents2-56Sending Documents2Canceling Sending DocumentsFollow the procedure below to cancel a transmission in progress.1Press (S

CHAPTER3-13Specifying the Scan SettingsThis chapter describes the scanning features.Specifying the Color Mode and Resolution. . . . . . . . . . . . .

Specifying the Color Mode and Resolution3-2Specifying the Scan Settings3Specifying the Color Mode and ResolutionYou can specify the color mode and res

Specifying the Color Mode and Resolution3-3Specifying the Scan Settings3• If the Send function (optional for the imageRUNNER 2545/2535/2530/2525/2520)

Specifying the Color Mode and Resolution3-4Specifying the Scan Settings3IMPORTANT• If you select [Color] as the color mode, you can select [100 × 100

Specifying the Color Mode and Resolution3-5Specifying the Scan Settings33Press (Start) to start scanning your originals.To cancel scanning, press [Ca

Specifying the Document Size3-6Specifying the Scan Settings3Specifying the Document SizeYou can manually specify the document size when the machine ca

viiiPrefaceThank you for purchasing the Canon imageRUNNER 2545i/2545/2535i/2535/2530i/2530/2525i/2525/2520i/2520. Please read this manual thoroughly b

Specifying the Document Size3-7Specifying the Scan Settings31Press (SEND) ➞ place your originals ➞ specify the destination.NOTE• For instructions on

Specifying the Document Size3-8Specifying the Scan Settings3NOTETo select the paper size in inches, press [Inch-size].6Press (Start) to start scannin

Adjusting the Density and Image Quality3-9Specifying the Scan Settings3Adjusting the Density and Image QualityYou can adjust the density and image qua

Adjusting the Density and Image Quality3-10Specifying the Scan Settings3● If you want to adjust the scan density manually:● If you want to adjust the

Adjusting the Density and Image Quality3-11Specifying the Scan Settings3IMPORTANT• Combinations of these three modes ([Text], [Text/Photo], and [Photo

Adjusting the Density and Image Quality3-12Specifying the Scan Settings36Press (Start) to start scanning your originals.To cancel scanning, press [Ca

Scanning Two-Sided Originals3-13Specifying the Scan Settings3Scanning Two-Sided OriginalsYou can set the machine to automatically turn over two-sided

Scanning Two-Sided Originals3-14Specifying the Scan Settings36Press (Start) to start scanning your originals.To cancel scanning, press [Cancel] or

Scanning Different Size Originals Together (Different Size Originals)3-15Specifying the Scan Settings3Scanning Different Size Originals Together (Diff

Scanning Different Size Originals Together (Different Size Originals)3-16Specifying the Scan Settings35Press (Start) to start scanning your originals